📝 Workbook · Business B1 · Unit 6

Meetings that actually finish on time — Workbook

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Exercise 1

1. Vocabulary gap-fill

Complete each sentence with ONE word or phrase from the box.

Word bank — drag or tap, then tap a gap
  1. Let's  drop  — thanks everyone for being here.
  2. No  drop , no meeting — that's our new team rule.
  3. I've got a  drop  at 3 — can we start with item 4?
  4. Great point, but let's  drop  it and come back on Friday.
  5. Can you  drop  Priya? She'll have the data.
  6. Let's  drop  — action items are Marc by Tuesday, Ana by Thursday.
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Exercise 2

2. should / must / have to

Complete each sentence with the best modal for the meaning in brackets.

  1. (external rule) Every meeting over 20 minutes ___ have an agenda.
  2. (strong personal rule) I ___ silence my phone before the call starts.
  3. (advice) You ___ send the pre-read the day before.
  4. (forbidden) You ___ share confidential slides outside the company.
  5. (optional) You ___ turn your camera on — it's optional.
  6. (practical) I ___ leave at 3 — my next call is at 3:05.
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Exercise 3

3. Choose the best polite phrase

Choose the option that sounds most professional in a meeting.

  1. Opening a meeting:

  2. Interrupting a colleague:

  3. Parking a topic:

  4. Closing a meeting:

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Exercise 4

4. Find and fix the mistake

Each sentence has ONE mistake.

  1. You don't must record the call.
  2. The manager has to attends the review.
  3. You should to send the agenda in advance.
  4. We must to leave by 4.
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Exercise 5

5. Listening — three meeting openings

Three team leads open the same weekly meeting. Decide who sets it up for a productive 30 minutes and who wastes the first five.

  1. Which opening is CLEAREST?
  2. Which is WORST?
  3. Which one gives permission NOT to attend next time?
Show transcript

Paula:OK, so, morning everyone. Let's… see where we are today. Who wants to start? Maybe Ana? Or Marc?

Samir:Morning. Two decisions today, 25 minutes, hard stop at :55. Decision one: do we launch the pilot on the 12th or the 19th? Decision two: who owns the client email. If we finish early, we give the time back.

Clara:Morning. Quick check first — is this meeting still earning its slot? If today becomes another status readout, we should kill this meeting and move to a Monday note. Agreed? Great. Then let's move.

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Exercise 6

6. Writing — a 4-sentence meeting policy

Write a 4-sentence meeting policy for your team. Sentence 1: use 'must' or 'have to' (a rule). Sentence 2: use 'should' (advice). Sentence 3: use 'mustn't' (forbidden). Sentence 4: use 'don't have to' (optional). Max 80 words.

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Exercise 7

7. Case study preview

Before you start Case Study 6, answer briefly.

  1. How many hours a week do you spend in meetings? How many of those hours are 'good' meetings?
  2. If your manager told you tomorrow 'cut your meetings by 50%', which one would you cut first — and how would you justify it?
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